St. Philip Rental Policy
January 2024
1.	St. Philip Church intends to generously support and reach out to our local community by renting our physical facilities to local charities, community groups and individuals.
2.	St. Philip will rent facilities only to organizations in agreement with our values of compassion, inclusiveness and respect for all persons.  The church specifically will not rent to groups supporting racism, hate or other views contrary to the common good or community betterment.
3.	The church reserves the right to refuse to rent to any group or individual for any reason.
4.	Both regularly scheduled and short-notice (funerals) church events, as well as long-term rentals, will take precedence over all short-term rentals.  
5.	Members of the congregation may use church facilities free of charge for church-related activities (ie prayer meetings, committee meetings, Bible studies) and significant personal moments (ie weddings and funerals), with the exception of specialty equipment such as sound or lighting equipment.  Where there are charges to the congregation, public rates apply.
6.	Rent will be charged for events organized outside the St. Philip community, even if a few congregants belong to the organization (ie. choirs, AA, Young Life, L’Arche).
7.	Rental rates will provide renters with low market rates that factor in the church’s need to cover its costs and support its budget.
8.	St. Philip’s Office Administrator will be the front-line person to approve and administer one-off rentals.
9.	Long-term rentals must be approved by the parish council.
10.	Rentals and rental rates can be altered or discounted at the rector’s discretion prior to signing a contract.
11.	The church's sound system may be available for event use, depending on equipment requirements and how much technical support is needed. St. Philip Church retains the option of declining to provide sound equipment, based on the rector's discretion and following the advice of St. Philip members who are knowledgeable about the sound system's operation.  
12.	The need for sound equipment must be identified and its scope defined at least 2 weeks prior to the event.  
13.	All equipment must be run by a trained technician approved by St. Philip Church.  There is a minimum charge of $50 for training in the use of the system, not noted in attached chart.
14.	At the rector’s discretion, service may be substituted for rental fees (ie regular use of piano/organ for practice exchanged for occasional worship leading).
15.	Renters will pay the rent and damage in advance of the rental date.  Fees will be returned in the event of a cancellation if given 24 hours’ notice.
16.	The church building and facilities will not be used for commercial activities or personal fundraising either by members of the congregation or of the community without the express approval of the rector. 
17.	All rentals from organizations or individuals outside the St. Philip community must provide proof of insurance in accordance with the most recent diocesan guidelines: click here
18.	Rental rates will be reviewed annually by the rector, wardens and treasurer who have the authority to change them.

Rental Rates January 2024

Church Facility	2 Hour Minimum Rate	Rate for 2-4 Hours	Daily Rate 
       (4+ Hours)	
Sanctuary + Basement + Kitchen (Wedding/Funeral; includes 2 hour rehearsal)	NA	NA	$500
	
Sanctuary Only	$100	$200	$300	
Sanctuary Only (<15 people)	$25	$50	$100	
Stage Set Up & Take Down	NA	NA	$150	
Stage	NA	NA	$75	
Sound/Streaming Equipment	$50	$100	$200	
Sound Technician *	$100	$200	$400	
Lighting Setup/Takedown	$100	$100	$100	
Piano/Organ (no tuning)	$25	$50	$100	
Open/Close Church**	$50	$100	$200	
Basement/Kitchen	$100	$150	$200	
Basement (no kitchen use) (<15)	$25	$50	$100	
Basement (no kitchen use) (>15)	$50	$100	$150	
Furniture Setup (Verger)	$50	$50	$50	
Furniture Takedown & Cleanup (Verger)	$100	$100	$100	
Cleanup Only***	$50	$50	$50	
Refundable Damage Deposit	$500	$500	$500	

*Sound technician fees can be waived if a qualified member of the congregation volunteers.

**A fee to open/close the church will be required when events are held in the evening or outside hours when a staff person is not normally present (ie fees charged for evenings, weekends, Tuesday and Fridays (check with administrator for updates)).  This covers the need for a staff/volunteer to be onsite to allow visitors into and out of church and to provide security for the building.  

***Cleanup fees are at the discretion of St. Philip Church with the expectation that, after use, the church’s cleanliness is returned to pre-use standards.  Washed dishes, swept and washed floors, vacuumed carpets would be examples.