APPLICANT INFORMATION
Application Date:	
Applicant Organization name	
Contact Name:	Email:	
Address:	Postal Code:	
Telephone Number:	Cell Phone Number:	

BOOKING INFORMATION
Location Address: 2928 Eastdowne Road | Victoria  BC	
Building / Room: 	
Intended Use:	
Start Date and Time: 	
End Date and Time: 	
Fee: 	Kitchen Usage: 	
Notes:

ALL RENTALS ARE SUBJECT TO THE FOLLOWING TERMS & CONDITIONS	
PREVIOUS AGREEMENTS	The Rental Agreement, based on the Application Date set out in the Application Information portion of the agreement, supersedes and voids any previous written or verbal agreement.	
FEE	Cheques are to be made payable to ‘St. Philip Anglican Church’ and hand delivered to the Church Office, 2928 Eastdowne Road, Victoria BC, V8R 5R8. The fee is due in full upon receipt of the signed rental agreement.	
TERM	The rental agreement is only valid for the period stipulated from the ‘Start Date and Time’ to the ‘End Date and Time’ section of the Rental Agreement.	
INSURANCE	The individual or group must purchase and provide proof of liability insurance. A copy of the insurance certificate, which shows the type of insurance, the expiry date, the amount (minimum $2,000,000) and a statement naming ‘ St. Philip Anglican Church’ as additional insured is required prior to the signing of the rental agreement.	
START/END TIMES
	Groups must be cleaned-up and out of the room by the End Time stated in the Booking Information section.	
CAPACITY	The church has a maximum permissible occupant load of 165. Chairs may be set up in the open areas at the back of the church: maximum 1 row on the right and 3 on the left. Chairs may NOT be set up in the side or central aisles or in the narthex. There is NO additional standing capacity in the narthex. These stipulations are by order of the Fire Marshal and may be checked and enforced at any time by the Oak Bay Fire Department.	
WASHROOMS	There are washrooms on the lower floor of the building (hall).	
KITCHEN	There is a kitchen on the premises (lower floor) which may be used by prior arrangement. Kitchen usage includes basic cutlery, cups and plates; use of stove, microwave, and dishwasher.	
CLEAN-UP
	Rooms (including kitchen) must be left in a clean, tidy and acceptable state. All groups must wipe down the tables, chairs and counters etc. Return all tables and chairs to their original positions. All garbage generated by the user must be collected and removed off site.	
LIABILITY	St. Philip Anglican Church is not responsible for lost or stolen items.	
UNAUTHORIZED USE	The ‘Applicant’ shall not permit any persons, groups or organizations not named in their Rental Agreement to use or occupy the premises without the prior written consent of the parish administrator.	
SMOKING & ALCOHOL	Smoking is not permitted on any Diocesan property or in any buildings. Alcohol may not be served on the premises unless the Diocese has given written permission AND a valid Special Occasion Licence has been granted by the Liquor Distribution Branch.	
MISCONDUCT	Renters must confirm they have received the diocesan Policy Regarding the Investigation of and Response to Allegations of Sexual Misconduct and have agreed to comply with its terms by signing the J8 Acknowledgment Form. Copies of the form and the policy are available from the Administration Office or on the website at www.bc.anglican.ca under the side heading of Synod Information.	
PETS	No animals or pets are allowed in our premises, with the exception of working dogs for persons with disabilities.	
PARKING	There is limited parking available: 18 stalls and on-street parking.	
RENTAL OFFICE	Please send booking request forms to:
St. Philip Anglican Church Office
2928 Eastdowne Rd., Victoria, BC, V8R 5R8
250.592.6823 | admin@stphilipvictoria.ca
Office Hours: Mon 1-4.30, Wed & Thurs 9-4.30